How to Notarize a Document in Vancouver

I know how overwhelming it can be navigating the ins and outs of notarization, especially if it’s your first time. But it doesn’t have to be!

If you’re wondering how to notarize a document in Vancouver, I’ll walk you through each step, making the process as straightforward as possible.

What is Notarization and Why Do You Need It?

Notarization is a process that ensures your documents are legally valid and that signatures are genuine. It adds a layer of protection by verifying identities, deterring fraud, and ensuring that all parties involved are willingly signing. In British Columbia, notarization is often required for:

Legal proceedings and court documents
Affidavits and statutory declarations
Certified true copies of documents
Consent letters for minors traveling internationally
Powers of attorney

Each notarized document must adhere to standards set by local laws, ensuring they hold up in legal and official contexts. Notaries in British Columbia operate under the Notaries Act and are bound by regulations that ensure high integrity in notarization services.

Types of Documents That Require Notarization

Affidavits and Statutory Declarations

These sworn statements, often used in legal and court matters, are signed in the presence of a notary. Notarization confirms that the signer is under oath and the information provided is accurate to the best of their knowledge.

Certified True Copies of Documents

A certified true copy is a photocopy of an original document that a notary confirms is authentic. This can include anything from a passport or birth certificate to a college diploma. Many institutions and authorities require a certified true copy rather than the original, especially when originals cannot be sent.

Consent Letters for Minors Traveling Internationally

If you are a parent or guardian granting permission for a minor to travel abroad alone or with another adult, you’ll likely need a notarized travel consent letter. Notarization confirms the letter’s validity and protects all parties involved.

Powers of Attorney

A power of attorney allows someone else to act on your behalf in financial or legal matters. To be legally recognized in BC, this document typically must be notarized to ensure its authenticity and that the grantor is fully aware of its implications.

Step-by-Step Guide to Notarizing a Document in Vancouver

Notarizing a document in Vancouver involves a few key steps. Let’s walk through each one so you’ll know exactly what to expect.

1. Prepare the Document for Notarization

To make the process seamless, bring your document in its final form, meaning it should be complete and ready for signing. Don’t sign the document beforehand. A crucial part of the notarization process is that the notary witnesses the signature.

2. Gather Appropriate Identification

For the notarization to proceed, you must prove your identity. Typically, this includes:

A government-issued photo ID, such as a driver’s license or passport
A secondary form of identification, if required by the notary

The purpose of ID verification is to confirm that you are indeed the person signing the document. Failing to provide valid ID can delay the process, so double-check before your appointment.

3. Schedule an Appointment

Contact our notary’s office to book an appointment. Booking ensures you’ll have time to address any questions, clarify requirements, and complete the process without rushing.

4. Attend the Notarization Appointment

When you arrive for your appointment, you’ll sign the document in front of a notary. Here’s what typically happens:

Verification: The notary checks your ID and verifies your identity.
Witnessing: You’ll sign the document in the presence of the notary, confirming that you willingly signed and understand its content.
Notarial Seal and Signature: The notary applies their official seal and signature, marking the document as notarized.

After the Appointment: Storing Your Notarized Document

Once the notarization is complete, you’ll receive the document with the notary’s seal. Keep this document safe, as you may need to present the original notarized version to fulfill your intended purpose.

Common Questions About Notarization in Vancouver

Can I Notarize a Document Online in Vancouver?

While many services are moving online, British Columbia still requires most notarizations to be conducted in person. However, some exceptions exist. For instance, remote notarization may be possible for certain legal cases. Always consult with your notary to confirm if your document qualifies.

What Are the Costs Involved?

Notarial fees vary depending on the type of document and the complexity of the service. Notaries in BC are transparent about their fees, so it’s wise to ask about costs when scheduling your appointment to avoid surprises.

How Long Does the Notarization Process Take?

A typical notarization appointment takes around 10 to 15 minutes, though more complex cases can take longer. Allow extra time to review and verify documents and discuss any concerns with the notary.

Is Notarization the Same as a Witnessed Signature?

Not exactly. Notarization involves verification by a licensed notary who ensures your identity and the document’s integrity. A witnessed signature simply confirms that another person saw you sign but doesn’t guarantee legal validity.

Get Your Document Notarized Today

If you’re in Vancouver and need a document notarized, don’t leave anything to chance.

At Leonard M. Cohen – Lawyer and Notary Public, we provide efficient, reliable notarial services.

Whether it’s an affidavit, a certified true copy, or a travel consent letter, we’re here to help you every step of the way.

Disclaimer: The material on this website is for general information only. It is not, nor is it to be relied on, as legal advice or advice about what you might require. Every person’s situation is individual and unique. Determining what is appropriate about any situation can only be given upon a full review of all relevant information. Contact our office to review your circumstances.