Notarial certificates are often required to give your documents the legal authority they need.
But when is a notarial certificate necessary, and how can it impact your personal or business transactions? Here’s what you need to know.
If you’re unsure about your specific needs, call our office at (604) 731-8118 to book a consultation.
What Is a Notarial Certificate?
A notarial certificate is an official statement issued by a notary public, verifying the authenticity of a document or the signature on it. The certificate serves as a seal of legitimacy, confirming that:
- The signer’s identity has been verified by the notary
- The document was signed voluntarily and knowingly
- The document aligns with legal standards for its intended purpose
In British Columbia, The Notaries Act governs the work of notaries, ensuring that notarized documents follow legal standards. A notarial certificate verifies that your document meets these standards.
When Is a Notarial Certificate Required?
Real Estate Transactions
When dealing with real estate, especially if the property is outside of Canada, a notarial certificate ensures that all parties recognize the document’s legitimacy.
Affidavits and Statutory Declarations
Affidavits and statutory declarations are required in numerous legal proceedings, from divorce cases to immigration applications. A notarial certificate attached to these documents confirms the declarant’s identity and intent. This helps prevent disputes over the document’s authenticity or the declarant’s credibility.
Certified True Copies
Sometimes, you need to provide certified true copies of important documents (e.g., academic credentials, passports) to government offices or academic institutions. A notarial certificate authenticates these copies, certifying that they are true reproductions of the originals. This is especially useful when the original document is difficult to replace or cannot be relinquished.
International Documents
Documents intended for use abroad, such as powers of attorney or business contracts, often need a notarial certificate. Some countries require documents to be “apostilled” or further authenticated. In British Columbia, notaries provide a certification that can then be authenticated by the Department of Global Affairs or the US Consulate if the document is intended for the United States.
How to Obtain a Notarial Certificate in Vancouver
1. Schedule a Consultation with Our Office
Not all documents need a notarial certificate, so it’s a good idea to consult with us to determine your needs. When you contact us, we will assess your documents and advise you on whether certification is necessary.
2. Prepare Your Documents
To ensure a smooth process, gather any original documents and identification you’ll need. The notary will examine these materials to verify their authenticity and confirm the identity of the person signing.
3. The Certification Process
During your appointment, the notary will:
- Verify your identity with government-issued ID
- Witness your signature on the document, if required
- Attach and sign a notarial certificate, sealing the document with an official stamp or seal
In certain cases, such as documents intended for foreign use, we may advise you to have the notarial certificate authenticated by the appropriate government department.
Get Your Legal Documents Certified Today
Don’t risk delays or denials—schedule a consultation with our office today at (604) 731-8118, and we’ll help get your documents ready to serve their purpose.
Disclaimer: The material on this website is for general information only. It is not, nor is it to be relied on, as legal advice or advice about what you might require. Every person’s situation is individual and unique. Determining what is appropriate about any situation can only be given upon a full review of all relevant information. Contact our office to review your circumstances.
Leonard M. Cohen - Lawyer and Notary Public 