Imagine this: your child is all set for an exciting adventure, bags packed, itinerary planned. Then, at the airport or border, your family hits an unexpected roadblock—a missing or improperly prepared travel consent letter.
When minors travel without both parents, especially internationally, a notarized travel consent letter will prevent any such unforeseen headaches.
As a notary public in Vancouver, I am here to help families prepare reliable travel consent letters so your child’s journey is smooth from start to finish. Contact our firm today at (604) 731-8118 to have your travel consent letter prepared and notarized.
What Is A Travel Consent Letter?
A travel consent letter provides official permission for a minor to travel without both parents or guardians present. This document includes details about the child, the non-accompanying parent(s), and the itinerary.
Although a travel consent letter is not always legally required, it is highly recommended by Canadian authorities to avoid complications, especially for international travel.
When Do You Need a Notarized Consent Letter?
There are several common situations where a notarized travel consent letter is highly recommended:
- When a Minor is Travelling Alone
If a child is traveling without any parent or guardian, a notarized travel consent letter demonstrates the child has permission for the trip. - When Travelling with Only One Parent
This situation arises most often with separated or divorced parents. When only one parent is traveling with a child, a notarized letter from the non-accompanying parent can provide proof of permission and avoid border delays. - When Accompanied by Third Parties
If the minor is travelling with other family members, friends, or with an organized group like a sports team or school, a notarized travel consent letter signed by both parents (if applicable) may be required by authorities to confirm the child’s approved travel arrangements.
Components of a Travel Consent Letter
An effective travel consent letter must be complete, accurate, and detailed to avoid potential issues at borders. Here are the core components:
- Child’s Information
Include the minor’s full name, date of birth, and passport details. This personal information helps confirm the child’s identity. - Parent/Guardian Information
The letter should list each parent or guardian’s full name, contact details, and relationship to the child. If only one parent is accompanying the child, it’s important to include the name and details of the non-accompanying parent. - Travel Itinerary
A clear itinerary, including travel destinations, dates, and modes of transportation, helps clarify the trip’s purpose and planned movements. - Accompanying Person’s Details
If a child is travelling with a third party, the letter should list the individual’s name, relationship to the child, and their contact information. - Statement of Consent
This part of the letter should be a clear and direct statement confirming parental consent for the trip, specifically naming the person who has permission to accompany the child.
Why Notarize the Travel Consent Letter?
Adds Credibility to the Document
A notarized consent letter shows that a legal professional has verified the authenticity of the document and the identities of those signing it. Notarization provides credibility, which border authorities are more likely to accept without further inquiries.
Prevents Travel Interruptions
While notarization is not always legally required, it significantly reduces the likelihood of delays or disputes during travel. With a notarized consent letter, you demonstrate proactive care, providing peace of mind to officials and ensuring smoother travel for your child.
Steps to Get a Travel Consent Letter Notarized
Here’s a step-by-step guide to preparing and notarizing a travel consent letter.
- Draft the Letter
- Use a template from the Government of Canada (available here) or consult with us to create a personalised document.
- Gather Necessary Documents
- Bring all relevant documentation to your notary appointment. This may include your child’s birth certificate, passport, and any custody-related paperwork, especially if you share custody.
- Schedule an Appointment
- Contact our office to book a time convenient for you. We will review the letter with you, ensuring accuracy and completeness before signing.
- Sign in the Notary’s Presence
- All parties giving consent must be present to sign in front of the notary. This requirement helps verify identities and ensures the signatures are genuine.
- Obtain the Notary’s Seal
- Once signed, we will affix our official seal to the document. This final step ensures the letter’s credibility and acceptance across borders.
Additional Tips for a Successful Notarized Consent Letter
- Prepare a New Letter for Each Trip
For minors who travel frequently, it’s essential to prepare a unique consent letter for each trip. Avoid using a general template that lacks specific travel dates and details. - Language Considerations
If travelling to a non-English-speaking country, consider having the letter translated. This can make the process easier with foreign officials. - Retain Copies
Keep a copy of the notarized letter for your own records. It can be helpful if the original gets lost or if you need to refer to it in the future.
Travel Safely and Confidently with Proper Documentation
Avoid unnecessary complications—let us help you get your travel consent letter prepared and notarized today.
Contact us at (604) 731-8118 to schedule an appointment and ensure your child’s adventure goes off without a hitch.
Disclaimer: The material on this website is for general information only. It is not, nor is it to be relied on, as legal advice or advice about what you might require. Every person’s situation is individual and unique. Determining what is appropriate about any situation can only be given upon a full review of all relevant information. Contact our office to review your circumstances.
Leonard M. Cohen - Lawyer and Notary Public 