Can a Notary Refuse to Notarize a Document?

Imagine standing at the notary’s desk with your document in hand, only to be told that the notarization can’t proceed. 

That’s right—a notary may refuse to notarize for several reasons, including legal requirements or ethical guidelines. 

In British Columbia, notaries follow strict standards to uphold the law and safeguard all parties involved. 

So, the question is: when might a notary legally refuse notarization?

If you need notarization guidance, contact our office at (604) 731-8118 to discuss how we can assist with your document needs.

Notarial Responsibilities

The Role of a Notary Public

The primary roles of notaries are authenticating signatures and verifying the integrity of important documents. By serving as impartial witnesses, notaries help deter fraud and ensure that signers fully understand what they’re agreeing to.

At Vancouver Notary, we adhere to the Notaries Act of British Columbia, which governs notarial duties and responsibilities. This law, along with guidelines from the Society of Notaries Public of British Columbia, guides us to handle each notarization professionally and legally.

Why Notaries Might Refuse Notarization

Although notaries are committed to assisting clients, there are instances where refusing notarization is both necessary and lawful. Such refusals generally stem from legal or ethical issues where proceeding would compromise the integrity of the notarization.

Valid Reasons for Refusal

1. Insufficient or Invalid Identification

To notarize, we must verify the signer’s identity using a valid, government-issued photo ID. Acceptable forms of identification include a driver’s license, passport, or BC Services Card. If a signer presents an expired ID or insufficient identification, we will decline notarization to prevent potential fraud.

2. Incomplete or Altered Documents

Notaries are bound to refuse incomplete or altered documents to maintain the legal soundness of the notarization. For instance, if your document has blank spaces, missing pages, or visible corrections, we will ask you to complete or amend the document before proceeding.

3. Signs of Coercion or Lack of Understanding

A notary is obligated to assess whether the signer is willingly and knowingly signing. If we observe any sign of confusion, coercion, or inability to understand the document’s contents, we must refuse notarization. This safeguard protects both the signer and the document’s legitimacy.

4. Conflict of Interest

Notaries must remain entirely impartial. If there is a personal or financial interest in the document on our part, we are required to decline notarization. This ensures that the notarization is unbiased and fully legal.

5. Illegal, Fraudulent, or Unethical Requests

We are prohibited from notarizing any document that is illegal or potentially fraudulent. For instance, if a document misrepresents facts or includes fraudulent information, notarization cannot lawfully proceed.

How to Avoid Refusal

Prepare Complete, Accurate Documents

Before visiting us, ensure your document is fully prepared and accurate. Double-check that all required fields are complete and legible, with no blank spaces or missing pages.

Bring Valid Identification

We require a current, government-issued photo ID to complete any notarization. If you’re unsure which ID to bring, contact us in advance, and we’ll guide you on acceptable options.

Understand the Document You’re Signing

Review your document thoroughly. Notaries are legally bound to verify that signers comprehend the document. Arriving prepared reduces the chance of complications.

Be Ready to Sign Voluntarily

Make sure that you’re signing of your own accord. Any sign of coercion will prevent notarization, so ensure that all parties involved respect this requirement.

Avoid Notarization Roadblocks with Our Assistance

Need a document notarized without the hassle? Call us today at (604) 731-8118, and let’s ensure everything is in order for a smooth, compliant notarization experience.

Disclaimer: The material on this website is for general information only. It is not, nor is it to be relied on, as legal advice or advice about what you might require. Every person’s situation is individual and unique. Determining what is appropriate about any situation can only be given upon a full review of all relevant information. Contact our office to review your circumstances.